Planning a trip is overwhelming, but with the right itinerary template in excel format, you can stay organised, track your expenses, and make the most of your travels. We created this template because the other ones online looked dated, were missing essential fields, and didn’t do the heavy lifting. This itinerary template is designed to help you plan your daily activities, track accommodation costs, transportation expenses, food budgets, and other essential costs like travel insurance and visas travel fees.
For easy access, you can find the link to download the template at the end of the guide.
How the Itinerary Template Works
This template is structured to break down your trip into clear, manageable sections:
- Day & Date: Enter the day number and the corresponding date of your trip.
- City/Country: Specify the location you’ll be visiting each day.
- Accommodation & Cost: Record where you're staying and how much you're paying per night.
- Morning, Afternoon & Night Activities: Plan your activities for each time of day and include their respective costs.
- Transport & Cost: Track all transportation expenses, including flights, taxis, and public transport.
- Food Cost: Keep a record of your daily food expenses.
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Other Expenses & Costs: This column includes all additional expenses such as phone plans, travel insurance, visa fees, and shopping.
Benefits of Using This Template
- Better Budgeting: By tracking your expenses daily, you can stick to your budget and avoid unexpected costs.
- Detailed Planning: Organising activities in advance ensures you maximise your time at each destination.
- Flexible: If your plans change, simply update the template without losing track of expenses.
- Expense Summarisation: At the bottom, the totals for accommodation, transport, food, activities, and other expenses are automatically calculated.
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Structured & Organised: This format keeps everything in one place, preventing last-minute confusion.
Instructions for Filling Out the Template
- Enter the Day Number – Number your days sequentially.
- Add the Arrival Date – Input the date you’ll arrive at each city or country.
- List Your Activities – Break them down by morning, afternoon, and night.
- Track Your Transport & Expenses – Include flight costs, taxi fares, or any transport-related fees.
- Summarise Additional Expenses – Keep track of all miscellaneous costs such as shopping or visa fees.
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Check Totals Automatically – The template includes automatic calculations; simply ensure formulas remain intact.
Don't forget to view other tabs with recommendations for travel insurance and eSIM providers, as well as check out our winter and summer itineraries.
By using this itinerary template, you can streamline your trip planning, stay on budget, and ensure a stress-free travel experience. Click here to download the template and start planning your next adventure today!
Is there anything else you’d like to see in this template? Let us know how we can make it even more helpful for your travels